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RFP#2526-02

  Question Answer
1. Summarize the hardware being requested.
  Existing Qty
   
CB5860i (Office) 24
C6780i (Workroom) 6
C6870i (Workroom) 25
C8700i (Workroom) 12
CCIPC910 (Reprographics) 1
CVP130 (Reprographics) 2
   
Total 70

 

See Appendix A.

Office type: 24 existing + 1 new = 25

Workroom type: 43 existing + 3 new = 46

High capacity paper tray: 46 (includes 3 new machines being requested but does not include 3 machines in reprographics which need a different type of high capacity paper deck)

Workroom machines that need booklet making capability for add-alternate option: 6 Middle School and 1 DO machines = 7

● All Workroom machines should be the same model. If a location currently has two different models, please specify the equivalent faster model. Example: A site has a C6780i and a C8700i. Please quote the equivalent model comparable to the C8700i.

● All Workroom machines should have a high-capacity paper tray that can hold at least 3000 sheets of 8.5 x 11 paper. Example: Canon Paper Deck Unit-E1 equivalent.

● Please include an add-alternate cost option to add booklet-making (using 8.5 x 11 paper)  for one workroom machine at each of the middle school sites (7 machines). All other machines should include corner stapling and eco-stapling (staple-less stapling).

● Four (4) new machines are being requested. One (1) Office-type and three (3) workroom type.

● Reprographics machine specs remain unchanged.
2. What finishers are needed?

Existing copiers have:

C5160: Inner Finisher-N1, Inner 2/3 Hole Puncher-D1, High Capacity Cassette Feeding Unit-F1

6170i: Inner Finisher-N1, Inner 2/3 Hole Puncher-D1, Cassette Feeding Unit-AY1

8786i: Staple Finisher-AC1, 2/3 Hole Puncher Unit-A1, High Capacity Paper Deck-E1
3. Do the Print Shop machines need a card reader? No.
4. At Abbott Middle School, does the request for one booklet finisher mean the total number of booklet-capable machines would be eight—one at Abbott and seven at the elementary schools? Please include an add-alternate cost option to add booklet-making (using 8.5 x 11 paper)  for one workroom machine at each of the middle school sites (7 machines).
5. At Turnbull, the current setup includes one black-and-white and one color machine. The original request was for an additional color unit. Has that changed to a preference for two black-and-white machines and one color instead? Please quote a "workroom" type machine (see question 1).
6. What is defined as "booklet-making"?

Adding booklet-making should enable "saddle-stitching" and "paper folding" to make a booklet. Trimming is not required. 50 pages maximum.

Example 1

Example 2

Example 3
7. The bid document has been updated. The price form has been updated to include a place for the add-alternate pricing option and a total base bid.
8.

Question 6 - "What is the Base model price, per month excluding tax?"

Does this refer to the main frame price or the total price of the main frame and accessories per unit? 

Base model should be the cost of the machine without accessories. Similar to the cost of a car without any options added onto it.

Regarding the Print Shop B&W machines, please indicate the cost of each machine. Please follow the current specifications on those machines.
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