Facilities/Use and Civic Permits

SMFCSD believes that school facilities and grounds are a vital community resource which should be used to foster community involvement and development.  Therefore, the Board authorizes the use of school facilities by district residents and community groups for purposes specified in the Civic Center Act, to the extent that such use does not interfere with school activities or other school-related uses.

Please read the District's Board Policy (BP) and Administrative Regulations (AR) on Use of School Facilities for more information.  2023-2024_fees.png

How to Rent a School Facility (Not BPAC)

 

All groups must apply for and obtain an approved permit in order to use a school facility. The process is as follows:

 

• Step 1: Renter submits a request for dates and times at a specific school and a specific facility. Also provide proof of insurance coverage in this step.
• Step 2: The request is submitted to the school site for approval.
• Step 3: Once the school approves the dates and times, the request moves to M & O for invoicing. 
• Step 4: The renter must pay for the invoice to secure the permit.
• Step 5: Upon receipt of payment, an approved permit will be issued.                                                                                                                     

 To submit a Facilities Use Request, click on this link:   www.smfc.civicpermits.com         NOTE: Reservations must be made no less than 7 business days prior to the desired date(s)   of use.  All users must have an approved request on file prior to using our schools facilities.  Users must submit a permit request electronically through our Civic Permits system.   Cancellations/ changes to your permit must be made at least 7 days prior for a full refund.

Our District now has Turf Fields!!!

Our turf fields are perfect for U10.  Turf Field Rules

You can find these fields at: Audubon, Bayside, Beach Park, Brewer Island, Fiesta Garden, Foster City, George Hall, & Meadow Heights (no softball/baseball on this site) 

Turf Fields coming in the 2023-2024 school year: Abbott, Borel, Laurel, North Shoreview, San Mateo Park.

Cricket is not allowed on any of our Turf Fields

Need a Theater Venue for your Event?

 

The Bayside Performing Art Center (BPAC) is available for your event. The process is as follows:

 

• Step 1: Renter submits a request for dates and times for the theater. Also provide proof of insurance coverage in this step.
• Step 2: The request is submitted to the Theater Manager for approval.
• Step 3: Once the Theater manager approves the dates and times, the renter will receive an invoice for a 50% deposit (facility fee + equipment) 
• Step 4: The renter must pay for the deposit to secure the permit. Once payment is received, an approved permit will be issued.
• Step 5: Remaining balance of rental is due no later than 4 weeks before event.

To submit a Bayside Theater (BPAC) Use Request, click on this link:   www.facilitron.com                 NOTE: All users must be approved by the Theatre Manager prior to using the theatre. Short notice rental requests (less than 2 weeks) may not be approved. 

Cancellation 60 days or more prior to the event date:
        Labor and equipment fees will be refunded in full.

Cancellation within 60 days of the event date:
        Labor fees will be refunded.

Cancellation within 10 days of the event date:
        No fees will be refunded.